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Event & Hospitality Coordinator

In support of the Royal International Air Tattoo this fixed term contract post requires an efficient and capable individual to work within our Commercial Department to, in the main, assist with the administration, management and delivery of the 28 corporate hospitality chalets. 

This role, alongside another temporary position, will also involve assisting two other people (Hospitality Executive and Merchandise Executive) with all aspects of planning and delivery of the public upgrade enclosures and the RIAT merchandise stock - . The ideal candidate will be IT literate, confident, accurate; and have excellent organisational and interpersonal skills along with an eye for detail and a flexible approach to work.

Your Main Responsibilities:

 

  • To work closely with the Head of Hospitality in planning and managing the delivery process of all corporate hospitality chalets at RIAT, liaising directly with sponsors and contractors as directed on their individual requirements e.g. ordering furniture, florals, catering, bespoke builds, AV kit etc
  • To support the overall Department to deliver a successful RIAT 2022
  • Support with the co-ordination of a team of 30 volunteers in advance and during the show
  • To co-ordinate and administer the pass process and security arrangements for all contractors and sponsors
  • Provide a seamless client experience, ensuring a superior level of customer service is met at all times
  • To take an active role in administering all post show chalet invoicing. Support the tracking of all spend against budget and providing accurate forecasting to the Head of Hospitality on a monthly basis. 

About You:

Essential:

  • Organisational skills
  • The ability to manage pressure and conflicting demands/prioritise tasks
  • Be a team player
  • Oral and written communication skills
  • Demonstrate a creative flare
  • Tact and discretion
  • A pleasant, confident telephone manner
  • The ability to work on their own initiative
  • Flexibility
  • Reliability and honesty
  • Sense of humour
  • Ability to meet deadlines

Desirable:

  • Experience in project management/coordination or hospitality and events


Working hours:

Full-time 9am to 5pm Monday to 24th January - 26th August, flexibility is essential with regard to working hours, and some weekend working will also be required from time to time to fulfil responsibilities. Applicants must be able to commit to working weekends 9th or 10th July and 16th and 17th July (RIAT Weekend) are essential.

A full, clean UK driving licence and own transport is essential for this position.

Career Opportunities For You:

Whilst this role is fixed term, you will be exposed to many different elements in organising the world's greatest Airshow, with a strong admin background this will set you up perfectly for a career in events management or depending on how the role unfolds during the term you may also develop strong event management and hospitality techniques

As the Airshow is an annual event, we like to reward loyalty and hard work. If successful you will likely be contacted for years to come. Many employees in our organisation have started as volunteers or in fixed term contracts.

Salary: £20,800 per annum (pro rata)
Job Type: Full time fixed term contract January - August 2022

Apply:

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“It was an epic spectacle, as magical as anything you've ever seen in the West End, and as loud as anything you've ever heard at Knebworth.”

Jeremy Clarkson, Television Presenter

“All the thrills, excitement and noise of a Grand Prix, but in the air!”

Jenson Button, Former Formula 1 Racing Driver

“Probably the most complete air show I’ve ever been to!”

Al Worden, Apollo 15 Astronaut

“This is THE best airshow!”

Buzz Aldrin, Apollo 11 Astronaut

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