Aircrew Administration Assistant

Location: Fairford

DETAILS

RAFCTE is best known for staging the world renowned Royal International Air Tattoo (RIAT) at RAF Fairford in Gloucestershire each year. In 2003, RIAT was granted status as the largest military air show globally by Guinness World Records. In addition to the heads of many of the world’s air forces and major suppliers to the sector, RIAT also hosts thousands of aviation enthusiasts and members of the public over three days. As well as aviation the event is increasingly a family day out, with the exceptional Techno Zone® providing unique interactive STEM activities, under the banner of RAFCT’s mission to inspire young people to fulfil their potential in air, space and technology. In total, over 200,000 people attended RIAT in 2024.

 

What are we looking for?
We are looking for an efficient and capable individual to assist with the successful delivery of the RIAT 2025.
 

Your main responsibilities will include:

  • To support the department with the administration and issuing of passes to participating aircrew and groundcrew  
  • Monitoring Aircraft Administration IT System and communicating with RIAT participants
  • Monitoring & Actioning emails received in the Air Ops Department Shared Inbox
  • Assisting the Aircrew Coordinator with the implementation of the Pass System for all RIAT participants, and all Vehicles Passes required across Air Ops Department
  • Coordination of Aircrew Engagement activities at RIAT, such as Meet the Pilots schedule & Aircrew Trading
  • Maintenance of budget-tracking spreadsheets 
  • Maintenance of electronic diaries and contact lists
  • Arranging meetings; producing agendas and where necessary drafting minutes 
  • Ad-Hoc Duties and Requirements to assist Air Operations Department, such as purchasing of equipment

 

Type of contract/working hours:

FTC 7/04/2025 Until 15/08/2025
 
36.25 hours per week. Based in Fairford, Gloucestershire  
All employees are required to work the Saturday or Sunday before the Royal International Air Tattoo and the whole weekend of the event.    
RIAT Weekend Date: 18th-20th July 2025 

 

 
What we will offer:

A salary of £25,000 pro rata is accompanied by pension and a focus on staff wellbeing and social events throughout the year. 

You will also be given two complimentary tickets to The Royal International Air Tattoo and a staff discount of 50% for an additional six.

 

About you:

If you possess GCSE qualifications, including Maths and English, along with prior experience in a customer service and experience team or office setting, and you exhibit strong verbal communication skills, creative thinking abilities, and a collaborative approach, we strongly encourage you to apply for the position of Aircrew Administration Assistant. 
 
Experience in the events or customer service industries would be a huge advantage. 

 

application process:

Apply through our company website by submitting your CV and preferably a covering letter explaining why you are right for us, but most importantly why we are right for you.   
 
If your application is successful, you will be invited to attend an interview at our Fairford offices. 

Find Out More And Apply:

The whole job description is on our job portal, click here to see more. Applications close 7th March 2025.