Corporate Events Assistant

Team:                                    

Corporate Events

Role Title:                          

Corporate Events Assistant

Location:                            

Fairford, Gloucestershire

Role Grade:                       

Volunteer

TEAM Manager:         

Corporate Events Group Manager

 

About us:

We are the Royal Air Force Charitable Trust Enterprises. We will promote the RAF by placing it at the heart of a programme of world-class events and activities, with the Royal International Air Tattoo (RIAT) as our unique centrepiece. We will Inspire young people, inside the RAF and wider UK society, to fulfil their potential in air, space and technology by delivering, with and through partners, access to and involvement in forward-looking air and space activities, including highly stimulating personal development opportunities. 

About the role:

  • The VIP Events Team, which includes the Aircrew Social Activities group, are responsible for delivering a range of events and social activities during RIAT
  • Reporting to the VIP Events Group Manager and relevant Operational Managers, you will assist with the set up and delivery of various events, such as Welcome Supper, Aircrew Meet & Greet, Partners’ Programme, Gala Dinner, VIP Summer BBQ and Awards Ceremony. This role requires a proactive attitude and the ability to work collaboratively as part of a team
  • Please note, this role involves physical activity and manual handling tasks, including heavy lifting, so consider this before applying

As these event areas are separate from the main showground, having your own transport onsite is recommended. 

Main Responsibilities will include:

  • Attending any necessary briefings
  • Adhering to a specified design layout to ensure precise and compliant setup of event spaces
  • Carrying out manual handling tasks (setting up tables, chairs, bar units, cones etc)
  • Driving of site vehicles 
  • Ensuring a safe “takedown” of site infrastructure
  • Liaising with other volunteers and contractors regarding any assistance they may require 
  • Liaising with VIP Events Office Assistant as necessary
  • Following all aspects of Fire procedures and Health & Safety requirements 
  • Being prepared to work at evening events as required 
  • Any other duties required by the VIP Events Group Manager or Operations Manager 

What commitment is required?

  • Tuesday (evening) to Sunday post show

what you get in return for volunteering:  

  • An opportunity to learn new skills and be part of a fantastic team of over 1,250 volunteers
  • Support the work of the RAF Charitable Trust
  • Two complimentary tickets (General Admission Friday or Sunday) to give to family or friends
  • Discount on official merchandise
  • Camping or temporary accommodation, if required 
  • Freshly prepared meals in our onsite Airfield Diner
  • Access to our Volunteer Village, which includes evening entertainment

Travel:

In line with our sustainability commitment, we strongly encourage volunteers to car share wherever possible, and/or utilise public transport.  

The following is in place to support our volunteers with any out-of-pocket expenses. 

  • Motor Mileage: Claim 45p per mile (maximum 315 miles) return mileage to RIAT and to encourage car sharing, an additional 5p per additional passenger may be claimed by the vehicle driver
  • Train Fare: Travel should be standard class; reimbursement will be made up to the maximum claim amount (£100.00) on the production of receipts, tickets, or confirmation email  

Next steps

Interested applicants should complete an application form which can be found here.